Rocky Mountain Chapel Administrative Board Meeting February 10, 2025 

 Attendees: David Wagner, Cindy Wilkins, Dennis Jones, Joe Barker, Winston Lockridge, Mindy Nelson, Eric Murray. 

Absent: Ken Bay No visitors present. 

Opening Prayer Joe opened in prayer at 7:00 pm. 

Prayer requests expressed and prayed for. 

Devotional David led the devotional. Topic: Psalm 103 Emphasis on self-reminding to bless God and remember His benefits. Discussion on forgiveness, healing, redemption, and God’s loving kindness. Application: Encouragement to focus on the heart and inner self in worship. 

Review of January Minutes 

Security Concerns: Discussion about background checks and security protocols. Emphasis on confidentiality in benevolence requests. Decision to keep names confidential, using only initials if necessary. 

Benevolence Fund: Replenishment status noted. 

Minutes: Minutes will be posted on bulletin in Fellowship Room. Still considering being put on Church Connect site. Minutes approved as submitted. 

Financial Reports Overview: 

Report on Roofing Project. Funds as of January 31, 2025 reported. Income and Expenses reported. Budget Status reported. Monthly Reports approved with motion by Eric and second by Dennis. 

Action Items: Authorization was given to close ENT account and move to Community Bank, and transitioning to Community Bank’s money market accounts for better interest rates. Close the existing business checking account and consolidate funds. Finalize and approve Treasurer's policies and procedures. 

Committees and Missions Missions Update: Introduction of Orchard Africa: focus on church planting, training pastors, and community support in Africa. Friendship International: ongoing support and funds. ITS: Denny is following up on. Adult Children of Addicts: potential collaboration, pending insurance approval. Planning for future mission trips, balancing local and international efforts. 

Action Items: Approve support for Orchard Africa. Follow up with insurance regarding Adult Children of Addicts. Develop a missions policy for reintegration and support. 

Membership and Reinstatement's New Members: Acceptance of new members: Don Hindman, Bev Hindman, David Wilts, Joseph McDaniel. Nominated by David, motioned by Dennis, seconded by Eric. Reinstatement of former members Jim and Terry Rank discussed and approved. Membership Growth: Current attendance is steady, with regular participation around 70-80 people. Efforts to increase participation through morning coffee gatherings and outreach programs continue.. Reinstatement Policy: Current bylaws lack a reinstatement mechanism. Action Items: Draft and approve a membership reinstatement policy, without altering bylaws. Add and move Inactive Members. Joe will contact reinstated members Jim and Terry Rank. 

Facility and Maintenance Updates Roof and Gutter Maintenance: Additional snow bars recommended for certain pitches. Address issues with rain gutters to prevent damage from heavy snow. Completion of window screens installation.

 Decorations and Aesthetics: Interior painting completed. Plans to update church decor, remove excessive decorations, and maintain a clean aesthetic. Introduction of a mission-themed wall decal. Consider display of RMC history in Fellowship Room Christian flag and rope need replaced. David and Ken took it down, and David ordered a new flag. 

 Memorial Services: Tom Sorrell's memorial scheduled for May 10th at 1:00 PM, including bagpipes. Policy on memorial park use reviewed and shared with those inquiring. 

Action Items: Obtain quotes for additional snow bars. Address back door closing mechanism issues. Update and streamline church decor arrangements. 

Volunteers and Services Background Checks: Administrative Board Members will have background checks run every three years, and volunteers involved with Children’s Ministries every year. 

Volunteer Coordination: Increased efforts in recruiting volunteers for Children’s Ministries and First Impressions. Scheduling of greeters at both entrances to accommodate congregation flow. 

Communion Duties: Communion duties will be communicated to board members before Communion Service begins. Encouragement for board members to actively participate in church services. 

Sunday Services: Plan for upcoming sermon series titled “Resilient,” leading up to Easter. Consider Meet and Greet, with instruments playing in the background, between songs. Have Greg lead into next song when time for Meet and Greet is up. Consider re-implementing “passing the plate,” to alleviate confusion, especially for first time visitors. David will need coverage for April 13. See if Greg is available. 

Community Engagement: Encouragement to build stronger community ties through missions and volunteer work. Action Items: Finalize volunteer schedules and communicate roles. 

Next Board Meeting: Date: Monday, March 10, 7:00 pm 

 Adjournment Eric closed in prayer. 

Meeting adjourned at 9:39 pm. 

 Respectfully submitted, Mindy Nelson Secretary